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Facilities Coordinator

Thousand Oaks, CA
Day to Day Responsibilities:
Functions of this role include:
  • Manages incoming Work Requests from SuiteReq.
  • Ensures all mandatory fields are populated on the work order prior to routing.
  • Ensures correct work type is selected on the work order prior to routing.
  • Reviews and ensures fields are completed in the work order system; work scope, rationale, approvals, changes to appropriate equipment/systems and re-qualification activities
  • Routes work orders electronically routed via Workflow.
  • Routes paper work orders for approvals per procedures.
  • Executes tasks on Administrative (AAE) work orders crafted to WOA.
  • Review Work Order completion documentation, attachments, signatures, and dates and communicate with appropriate parties to seek clarification/completion
  • Maintain Work Order documentation of all maintenance, repairs and modifications to all physical equipment, system, and facilities.
  • Generates Preventive Maintenance work orders.
  • Manages Labor Groups within the CMMS.
  • Enters and updates data within the Maximo database for Locations, Assets, PMs and other modules per applicable AAE work orders.
  • Runs monthly report for RTSCH and RTPLNR work orders.
  • Processes, scans, and attaches attachments electronically to work orders as appropriate.
  • Link archiving, as well as, providing customer service support for the Facilities Service Operations Center
  • Manages disposition of paper work orders and / or attachments.
  • Runs reports for work orders re-routed to Maintenance Scheduler or Maintenance Planner.
  • Runs mid-month report for data sheet corrections prior to PMCAL generation.
  • The Facilities Coordinator is responsible for independently administering and coordinating the Work Order Process for Epogen® (EPO) Good Manufacturing Practices (GMP) commercial manufacturing at Thousand Oaks B7.
  • The position acts as liaison between work groups of Managers, System Supervisors, Quality Assurance, engineers and maintenance craft team leads in matters regarding the Work Order process and documentation.
  • Administer and maintain the Computerized Maintenance Management System (CMMS) database for applicable area(s).
  • The position requires monitoring the systems for any new work orders.
  • The position ensures work orders comply with cGMP before routing through the system for processing.
  • Produce and distribute regular and custom reports to provide records of Work Order activity, equipment history, and other CMMS information necessary to manage operations.
  • This position will support the work order planning and scheduling functions. Conduct periodic audits of Work Order Administrator in data entry, file maintenance, and other tasks.
  • Provide orientation, training, and act ass lead for other Work Order Administrators/Coordinators in data entry, file maintenance, and other tasks.
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