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Associate Project Mgmt AFP

Thousand Oaks, CA
Day to Day Responsibilities: 
  • Reporting Managing incoming inbox requests, engaging suppliers and Amgen stakeholders for Archival and Retrieval tasks
  •  Archival task to include:
  •  Facilitate the uploading of assets
  •  Confirming appropriate metadata for assets to ensure accurate usage rights
  •  Quality control of digital assets before approval for use
  •  Retrieval task to include:
  •  Facilitates retrieval of previously cataloged digital assets via manual process
  •  Inventory management of data (hard drives, cloud, BOX and server,SFTP)
  •  Advise on DAM activities
  • The Digital Asset Management Coordinator is responsible for transactions to quality control (QC) archived content and perform retrievals of assets to ensure integrity of process and security of the database.
  • The Digital Asset Management Coordinator will also advise on the evolution of the process and database as well as troubleshooting any issues on behalf of the users.
  • Digital Asset Management Coordinator will act at all times to assure the highest level of ethics, professionalism and personal performance possible, work enthusiastically to meet or exceed all performance goals.
  • Digital Asset Management Coordinator, to fully support Amgen’s process and good relationships with Suppliers who archive and retrieve assets.
  • The primary role of the Digital Asset Management Coordinator is to:
  • Support consolidation of 2 inboxes into one and manage requests and change management during evolution
  • Advise in developing Archive/Retrieval QC standards
  • Assist in authoring process training, standards and procedural documentation
  • Perform archive QC ensuring proper categorization of assets/retrievals including back log or currently pending workload
  • Review and approve for use, assets with Usage Rights for proper retrieval access including images, mechanicals, print specs, fonts, video, audio and digital reference files.
  • Facilitate the uploading of assets, quality control of digital metadata for assets to ensure accurate usage rights before approval for use per process
  • Facilitate retrieval of previously cataloged digital assets
  • Review workflows and automations for improvements.
  • Refine processes and provide training to Users.
  • Communicate regularly with technical, applications and operational staff to ensure database integrity and security.
  • Ability to communicate effectively, both in person and in writing.
  • Demonstrate the ability to multi-task and deal rapidly with multiple items in prioritized sequence while working in a highly visible environment.
  • Demonstrate an analytical approach to problem solving as well as the ability to act on own initiative.
  • Perform well and remain organized under tight deadlines with willingness to do both simple tasks and take on more complex challenges.
  • Demonstrate the ability and willingness to help others achieve their best, take direction from management and maintain positive attitude.
  • Job Requirements
  • Education and Experience
  • 2-year associate degree or equivalent in Digital Asset Management or Library Science
  • Ability to speak, read, and write in the English language
  • 5 years of experience in Mac based applications
  • Attention to detail
  • Knowledge of offset and digital printing standards
  • Knowledge of web based files, display and multi-media requirements
System Skills
  • Ability to understand and use graphic applications:
  • Excel
  • Adobe Creative Suite / Cloud (Photoshop, InDesign, Illustrator)
  • MAC software applications
  • Multimedia files
  • Final Cut Pro, Premiere Pro, Audacity or other graphics and media editing software not a requirement but a definite plus
  • Basic understanding of remote networking to communicate between locations (Box, FTP, Server structure)
  • Familiarity working within different Digital Asset Management Systems (DAM)
  • Knowledge of Veeva Platform a plus
  • Basic understanding of the following a plus:
  • Copyright laws and best practices
  • Workflows and automations
  • Database terminology, architecture and relationships

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