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Senior Executive Assistant

Thousand Oaks, CA
“This Company requires all staff, staff augmentation external workers, and certain other external workers, in the United States and Puerto Rico vaccinated from COVID 19 as a condition of assignment at this company. In accordance with applicable law, this company will provide reasonable accommodations staff augmentation external workers qualify on the basis of a medical reason or a sincerely held religious belief, practice, or observance. Such accommodation may not pose an undue hardship this company, its operations, or its staff.”
Top 3 Must Have Skill Sets:
  • MUST have executive administrative experience.
  • MUST be able to multitask and prioritize responsibilities in an ever-changing environment. Dependable, resourceful, and able to problem solve with minimal supervision.
  • Professional, proactive and excellent people skills. Collaborative team player.

Day to Day Responsibilities:                
Responsibilities include:
  • Orchestrating executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the VP is appropriately represented at all forums
  • Leading and/or handling initiatives and programs from the VP office as needed
  • When needed, will serve as a backup to the Senior Executive Associate for the Senior Vice President of Manufacturing
  • Maintaining the External Supply distribution lists and may be called upon to support External Supply wide communications
  • Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming meeting invitations, calls, and correspondence
  • Plan and coordinate work to ensure the executive has appropriate time to perform his/her duties and to be present on time and prepared for his/her commitments
  • Prepare the VP with pre-read and briefing documents in advance of daily meetings
  • Coordinate arrangements for and complete key tasks to successfully run a variety of global business meetings using latest virtual and digital technologies
  • Conserve the VP's time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences
  • Maintain a keen awareness of and sensitivity to global time zones, as the External Supply team is comprised of many international staff members
  • Schedule, coordinate, and track events related to the VP External Supply office
  • Coordinate domestic and international travel arrangements amidst dynamic business requirements
  • Preparation and processing of expense reports
  • Setting up of interviews, as needed
  • Proficiency in all current Amgen technologies and platforms
  • Prioritize in an agile, evolving environment
  • Maintain a steadfast level of confidentiality and integrity with all information that flows through the role
"This posting is for Contingent Worker, not an FTE"

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