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Sr. Support Office Associate

Thousand Oaks, CA

Top 3 Must Have Skill Sets:    

Strong SOP and GDP practices. High attention to detail​.
Ability to learn new tasks, functions and responsibilities quickly​.
Demonstrated skill to handle multiple responsibilities and priorities simultaneously in a fluid environment with time pressures​

Description:

****LOCAL CANDIDATES ONLY. Workers will be required to be onsite at Thousand Oaks location once COVID restrictions are lifted.****

Accountabilities:​

-Support business processes related to ATO Back Office and process improvements with minimum supervision​
-Act as a team lead or -member in cross functional projects​
-Provide appropriate and accurate information and analysis for effective decision making in ATO Hub​
-Manage and oversee Compliance related activities​
-Develop strategic and tactical processes that increase the Corporate Transportation value proposition with minimum management direction

Responsibilities ​

-Execute GDP/ GMP and business processes in the scope of ATO Support Office with minimum supervision ​
-Manage outbound/ inbound distribution schedule with appropriate level of detail and prioritization​
-Execute processes related to outbound/ inbound distribution including creation of shipping documents, booking of couriers and managing shipping supplies ​
-Track distribution Budget​
-Develop and maintain key performance indicators and metrics for area management​
-Develop and maintain training materials related to the ATO Back Office​
-Develop and maintain applicable Standard Operating Procedures, Forms, and/or Business documents​
-Provide training to new staff​
-Represent ATO Hub by leading and/or facilitating cross-functional team meetings to develop and implement business solutions which optimize processes​
-Own/ provide support Deviations/CAPAs, root cause assessments, and change control records

Minimum Requirements​

-Basic Education & Experience Master’s degree or Bachelor's Degree and 2 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry​
-Associate's degree and 6 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry​
-High school diploma/GED and 8 years of Life Science or Business experience preferably in the biotechnology or pharmaceutical industry ​
-Fluency in English, both in oral and written communication​
-Excellence in working with MS Office​

Preferred Requirements ​

-Ability to learn new tasks, functions and responsibilities quickly​
-Continuous improvement mindset​
-Analytical reasoning and creative problem-solving ability to conceive the solutions of tomorrow​
-Effective communication and command skills​
-Excellent project management skills​
-Good negotiation and facilitation skills​
-Demonstrated skill to handle multiple responsibilities and priorities simultaneously in a fluid environment with time pressures​
-General understanding of regulatory guidelines impacting supply (i.e. GxP, SOX)​
-High attention to detail​
-Understanding of clinical study conduct​
-Ability to operate in a team or matrixed environment​
-Advanced skills using systems such as SAP, Microsoft Office Suite, CDOCS, QMTS and data visualization software (Tableau, Power BI, Spotfire)​
-CMIS PMP certification and/or CPIM certification

"This posting is for Contingent Worker, not an FTE"

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