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Admin Coordinator AFP

Thousand Oaks, CA
Day to Day Responsibilities:
  •     Help staff members assimilate into Next Gen Workspaces.
  •     This includes but is not limited to helping set up meetings, teaching staff about various work points, assisting with workshop setup, and facilitating the use of some of the technology in the space (where knowledge fits).
  • This position will not be supporting sr. management but will be representing the new Business Resource Centers in Amgen's Next Gen work spaces.
  • This will include assisting Amgen staff with office supplies, small projects, workshop supplies, conference room bookings, manage mail, assist with locker set ups, and provide other support as needed.
  • They will be interacting with Amgen staff throughout the whole day and assisting with various requests so they must have strong customer service,communication and teamwork skills.
  • Will manage complex administrative support activities, , and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives).
  • Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports,.
  • Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions.
  • Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.
  •  Administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity, must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues, track action items, provide ongoing communication to team to stay on track, look for areas of continuous improvement
  •     MS Outlook, Word, Excel, and PowerPoint in an office setting.
Basic Educational Requirement:
  •     High-school diploma or GED
"This posting is for Contingent Worker, not an FTE"
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