Location: Remote - Thousand Oaks, CA (PST preferred)

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 6 months (possible extension)

Compensation: $30/$35 per hour (based on experience)

Summary of the Role

Join a big biopharma leader as a Senior Associate, Accelerating Talent, supporting high-impact programs that nurture talent across the U.S. Business Organization. You’ll play a crucial role in program delivery by coordinating logistics, managing timelines, and executing key processes to enhance the employee experience. This position requires strong organizational skills, attention to detail, and the ability to manage complex scheduling and data with precision.

Key Responsibilities

• Provide logistical, detail-oriented support for the Accelerating Talent team across diverse projects, programs, and initiatives
• Coordinate project timelines, track progress, and proactively identify risks or process gaps
• Maintain organized digital files, trackers, and program documentation
• Refine communications on scheduling, logistics, and program updates for clarity and consistency
• Partner with cross-functional teams to ensure flawless onsite program execution and participant experience
• Offer onsite event support, including setup, materials coordination, and guest assistance
• Manage the entire interview scheduling process for Commercial Leadership Program candidates
• Oversee onsite support for summer interns, including orientation and badge coordination
• Administer Insights Discovery assessments: register participants, monitor completion, and manage materials
• Use Power BI or similar tools to create dashboards and support reporting and decision-making

Required Experience & Skills

• Proven experience coordinating complex scheduling across multiple stakeholders
• Strong organizational skills and a meticulous attention to detail
• Experience managing data or working with metrics or dashboards (Power BI preferred)
• Ability to manage multiple priorities in a fast-paced environment
• Clear written and verbal communication skills
• Strong proficiency with digital document organization and process tracking

Preferred Qualifications

• Previous experience with large biotech pharmaceutical leader projects or within similar environments
• Proximity to Thousand Oaks for periodic onsite work
• Prior experience supporting talent development or learning programs

Top 3 Must Have Skills

1. Complex scheduling coordination

2. Strong organizational skills/attention to detail

3. Experience managing data or creating dashboards (Power BI preferred)

Day-to-Day Responsibilities

• Coordinate and track multiple programs, events, and interview schedules
• Prepare and refine communications, event logistics, and participant instructions
• Provide onsite support for events, including setup and participant welcome
• Manage project trackers and documentation for process clarity
• Administer assessments and oversee support materials for workshops
• Support budget tracking, purchase orders, and data dashboard creation

Basic Qualifications

• Bachelor degree
• Associate degree and 4 years of Info experience
• High school diploma / GED and 6 years of experience

This posting is for Contingent Worker, not an FTE