logo

View all jobs

Admin Coordinator

Thousand Oaks, CA
Top 3 Must Have Skill Sets:    
  • Good communication skills
  • Familiar with Microsoft Teams and setting up collaboration within teams
  • Skilled at coordinating agenda topics for large team meetings, ensuring that speakers have presentations created, and confirming availability
  • Proactive in managing schedules/meetings

Basic Qualifications    
  • Associate degree and 2 years of experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience
  • Basic Educational Requirement: High-school diploma or GED

Day to Day Responsibilities:    
  • Supporting up to 3 executives able to support with travel requirements, experience with SAP Concur. Calendar management.
  • Close to onsite, needs to prepare materials, keep pulse on departmental meetings.
  • Good communication skills.
  • Familiar with Microsoft Teams and setting up collaboration within teams.
  • Skilled at coordinating agenda topics for large team meetings, ensuring that speakers have presentations created, and confirming availability Proactive in managing schedules/meetings.

Job Details: 
  • Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.
  • Will also manage complex administrative support activities, , and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives).
  • Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports,.
  • Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions.
  • Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.;

Skills: 
  • Administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity, must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues, track action items, provide ongoing communication to team to stay on track, look for areas of continuous improvement
  •  MS Outlook, Word, Excel, and PowerPoint in an office setting.
PAY RATE : $23.00/hr. on W2

"This posting is for Contingent Worker, not an FTE"

Share This Job

Powered by