Associate Admin Coordinator AFP

Location: Thousand Oaks, CA
Date Posted: 08-17-2017
Day to Day Responsibilities:            
Heavy outlook calendaring setting up multiple high level executive meetings expense reports, travel etc.
 
Summary:
Primarily responsible for complex administrative support activities, which may include preparing and/or processing technical material/reports/forms using a wide variety of text editing software and managing features (formatting, editing, deleting, updating, etc.), creating, testing and implementing Microsoft Word macros and templates, and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives). Will also manage multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting. Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports, and selecting appropriate format for presentations. Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions. Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.
 
Skills
  • Administrative support experience
  • MS Outlook, Word, Excel, and PowerPoint in an office setting
 
Basic Educational Requirement:
High-school diploma or GED

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