Admin Coordinator

Location: Thousand Oaks, CA
Date Posted: 11-04-2016
The role of the Administrative Coordinator is to perform a variety of administrative support activities; to manage the coordination of meeting logistics (primarily for the IT Director), minutes and other duties as assigned.

Key responsibilities include:
• Managing calendars and scheduling meetings
• Ordering office supplies
• Arranging purchase orders
• Making travel arrangements & preparing expense reports as requested
• Assisting with preparation of presentations
• Managing departmental administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Participating in department project teams
• Provide backup support to additional department ACs
• Managing individual and team calendars (Outlook)
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and take action items as required.
• Assisting with special projects as requested by the Director and others within group

Basic Qualifications
Associate’s degree & 2 years of Administrative experience
High school diploma/GED & 4 years of Administrative experience

Preferred Qualifications
• Strong Outlook, Excel, PowerPoint Skills
• Excellent Time Management skills
• Ability to prioritize projects of greater urgency and importance
• Calm under pressure
• Amgen experience
• 5+ years of experience in an administrative support role supporting large teams at different levels
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business information
• Experience providing administrative support to remote staff
• Outstanding organizational and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment
• Discretion in dealing with proprietary information
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