Admin Coordinator - AFP

Location: Cambridge, MA
Date Posted: 11-29-2018
Day to Day Responsibilities:
  • Arrange for guest speakers, including contracts, travel and venue
  • Assist with candidate scheduling as well as on/off boarding of staff
  • Prepare and process expense reports
  • Coordinate and make domestic/international travel arrangements
  • Plan and execute logistics for internal and external meetings including scheduling, catering, receiving visitors, and A/V equipment needs
  • Assist with preparation of presentations and meeting agendas
  • Serve as back-up for other Administrative Coordinators if they are unavailable
  • Assist with special projects and manage complex administrative support activities
Summary:
  • The Therapeutic Discovery Department at Amgen is looking for a dynamic, organized administrative professional to join our team as a temporary Administrative Coordinator at our AMA location in Cambridge, Massachusetts.
  • The role of the Administrative Coordinator (AC) will be primarily responsible for supporting Executive Directors, Directors and other staff in a variety of administrative support activities.
Key responsibilities include:
  • Arrange for guest speakers, including contracts, travel and venue
  • Assist with candidate scheduling as well as on/off boarding of staff
  • Prepare and process expense reports
  • Coordinate and make domestic/international travel arrangements
  • Plan and execute logistics for small and large internal/external meetings including scheduling, catering, receiving visitors, and A/V equipment needs
  • Assist with preparation of presentations and meeting agendas
  • Serve as back-up for other Administrative Coordinators if they are unavailable
  • Assist with special projects and manage complex administrative support activities
Basic Qualifications
Associate’s degree and 2 years of Administrative experience
OR
High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications
  • Two years of experience in an administrative support role supporting multiple individuals
  • Previous Amgen experience
  • Working knowledge and experience in Microsoft Office:
  • Outlook, Word, PowerPoint and Excel
  • Working knowledge and experience in arranging multi-destination travel for multiple travels
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Ability to work in a fast-paced, deadline-driven environment
  • Ability to prioritize projects of greater urgency and importance
  • Outstanding communication skills, both oral and written
  • Excellent organizational and time-management skills
  • Experience providing administrative support to remote staff
  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable ‘team player’
  • Skilled at remaining calm under pressure
  • Experience working in biopharma industry
  • Bachelor’s degree
"This posting is for Contingent Worker, not an FTE"
 
or
this job portal is powered by CATS