Admin Coordinator - AFP

Location: Thousand Oaks, CA
Date Posted: 10-29-2018
Day to Day Responsibilities:
  •  Managing calendars and scheduling meetings
  •  Making travel arrangements and preparing expense reports
  •  Assisting with special projects
  •  Maintaining up-to-date lists of team players and key 1:1 meetings
  • Organizing meeting rooms, including logistics, catering and equipment needs
  •  Managing the administrative aspects of relationships with outside experts and vendors
  • Arranging for guest speakers, including contracts, travel and venue
  • Renewing professional memberships before expiration
  • Timely registering for conferences, congresses and seminars
  • Arranging ancillary meetings during major conferences
  • Assisting with preparation of presentations and meeting agendas
  • Providing backup support to additional departmental admins
  • Ordering office supplies
  • Performing other administrative duties

Preferred Qualifications:
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Amgen experience
  • Experienced and proficient with current Amgen technologies and platforms
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Ability to work in a fast-paced, deadline-driven environment
  • Discretion in dealing with proprietary information
  • Exceptional at managing multiple calendars including coordination across multiple time zones
  • Ability to prioritize projects of greater urgency and importance
  • Outstanding communication skills, both oral and written
  • Excellent organizational and time-management skills
  • Excellent travel and meeting planning skills
  • Experience providing administrative support to remote staff
  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable ‘team player’
  • Skilled at remaining calm under pressure
  • Experience working in biopharma industry
  • Bachelor’s degree
"This posting is for Contingent Worker, not an FTE"
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