Admin Coordinator AFP

Location: Thousand Oaks, CA
Date Posted: 05-30-2018
Day to Day Responsibilities:
  • Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.
  • Will also manage complex administrative support activities, and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives)
  • This person will be the point of contact for the a large move.
  •  Scheduling interviews for multiple stakeholders.
Summary:
  • Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.
  • Will also manage complex administrative support activities, , and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives).
  • Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports,.
  • Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions.
  • Will also be responsible for preparing meeting agenda’s, running governance meetings, taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.
Skills:
  • Administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity, must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues, track action items, provide ongoing communication to team to stay on track, look for areas of continuous improvement
  • This person must have a can do attitude, managing multiple stakeholders.
  • Previous Amgen experience is preferred for this role. Preferred 7+ years of administrative experience.
  • ‣ MS Outlook, Word, Excel, and PowerPoint in an office setting. Experience with Concur, SAP, MyBuy preferred (1-2 years ideally)
Basic Educational Requirement:
High-school diploma or GED

"This posting is for Contingent Worker, not an FTE"


 
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