Project Mgmt Coordinator AFP

Location: Thousand Oaks, CA
Date Posted: 04-30-2018
Must Have Skill Sets:
Excellent IT proficiency, with working knowledge of document management systems, SharePoint Online and Microsoft Office.
Ability to complete assigned tasks unsupervised or as part of a team, and according to local standards and procedures.
Excellent written and oral communication skills, with ability to present information to others clearly and concisely.

Day to Day Responsibilities:
Role will receive training on Amgen’s R&D structure, initiative/projects, R&D approach to controlled document management, required electronic systems and Quality processes (process modeling, metrics and document strategy).

Day to day responsibilities will vary, but will include a combination of the following:
  • Act as document coordinator to manage controlled documents within electronic repository, including maintaining metadata and managing workflows
  • Maintaining SharePoint Online sites and other electronic systems/document repositories
  • Perform operational activities such as running, cleaning, formatting and organizing data searches/reports using Excel
  • With time and training, may contribute to and/or lead departmental projects
  • Following training, work independently to QC documents according to template/style guide

This role will work both independently and in a team environment. He/she is primarily responsible for the management of controlled documentation for R&D, but will also be responsible for any number of other assigned operational activities. This role will be responsible to coordinate and maintain complex operational and compliance-critical administrative support activities, which may include preparing for and processing workflows for controlled documents (eg, Standard Operating Procedures [SOPs]) in the electronic management system, overseeing completion of those workflows, manage release and control of updates to documents, tracking status and performing follow-up activities at a future date (eg, completing final workflow activities 1 day – 6+ weeks later).

This role may also provide QC checks and editing of controlled documents/reports/forms (eg, formatting, editing) against R&D templates and style guide giving consideration to usability and ensuring accuracy, consistency and quality. Occasionally he/she may assist the PM/Quality Lead with writing support during project meetings.
Additional responsibilities will include managing/maintaining required SharePoint Online sites (including creation of new sites to support process management) and run data searches and clean, format, and organize resulting data/reports in Excel.

This role will be required to follow step-by-step instructions and must perform repetitive functions consistently and accurately. He/she may act as a department representative to communicate and educate clients on R&D document processes, answer general questions, troubleshoot problems, with complaint resolution.

The ideal individual must:
Sharepoint Online experience
Be extremely organized, reliable, and flexible
Have strong attention to detail, including the ability to QC and proofread documents
Be to manage multiple activities and priorities with minimal direction in a rapidly changing and demanding environment

"This posting is for Contingent Worker, not an FTE"

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