Publication Specialist

Location: Thousand Oaks, CA
Date Posted: 02-06-2018
Day to Day Responsibilities:
  • Manage the electronic review / tracking processes for publication development across multiple internal departments to ensure adherence to internal SOPs.
  • Activities include development of timelines based on client review process; preparation, retrieval, and distribution of documents for review and revision; collection and dissemination of updated core documents, client guidelines, and review schedules; maintenance of the project database, as needed.
  • Interact with multiple stakeholders collaborating on each publication to develop and ensure adherence to processes and timelines.
  • Active participation in frequent training calls to ensure alignment with most current interpretation of guidelines, resources, and scheduling.

Project Management role supporting internal and external publication stakeholders with a primary focus on ensuring the successful planning, management, and execution of each publication review process through the company’s electronic tracking program.

Core Competencies For This Position
(The behaviors, skills, and practices required to accomplish the objectives of this position and in the daily conduct of business.)
Organization – Can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner
Anticipation - Accurately explains and maintains/meets objectives and goals; breaks down work into the process steps; develops schedules of tasks/peoples; anticipates and adjusts for problems and roadblocks; measures performance against goals; reviews results with Sr Mgr Strategic Planning & Operations
Process Management – Good at managing the processes necessary to get things done; knows how to schedule people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can simplify complex processes; gets more out of less
Client Focus - Is dedicated to meeting and exceeding the expectations and requirements of clients; gets first-hand client information and uses it for improvements in services; acts with clients in mind; establishes and maintains effective relationships with clients and gains their trust and respect
Functional/Technical Skills – Has the functional and technical knowledge, skills, and creativity to do the job at an extremely high level of accomplishment
Integrity – Acts in a manner consistent with serving team members and key stakeholders with a diplomatic communication style

Required Knowledge, Skills, & Abilities
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and ability required.)

Education Required:
  • 4 year post secondary education, or equivalent experience
  • Bachelor’s degree; degree in Science, English or communications preferred

  • 2+ years project management experience
  • Publication review, publication support, or editorial process experience preferred (OR)
  • Experience publishing or presenting clinical or preclinical data at a congress or trade show

Required Skills
  • Demonstrated experience with database management, data entry and quality control
  • Experience with publication and Pub Med searches a plus
  • Ability to work independently with minimal supervision, as part of a team
  • High proficiency in the use of MS Office - Excel formulas and pivot; Word tables and formatting; PowerPoint slide deck creation; Outlook

"This posting is for Contingent Worker, not an FTE"
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