Project Mgmt Coordinator AFP

Location: Thousand Oaks, CA
Date Posted: 01-24-2018
Day to Day Responsibilities:
  • Role will receive training on Amgen’s R&D structure, initiative/projects, R&D approach to controlled document management, required electronic systems and Quality processes (process modeling, metrics and document strategy).

Day to day responsibilities will vary, but will include a combination of the following:
  • Act as document coordinator to manage controlled documents within electronic repository, including maintaining metadata and managing workflows
  • Maintaining SharePoint Online sites and other electronic systems/document repositories
  • Perform operational activities such as running, cleaning, formatting and organizing data searches/reports using Excel
  • With time and training, may contribute to and/or lead departmental projects
  • Following training, work independently to QC documents according to template/style guide

Summary:
This role will work both independently and in a team environment. He/she is primarily responsible for the management of controlled documentation for R&D, but will also be responsible for any number of other assigned operational activities. This role will be responsible to coordinate and maintain complex operational and compliance-critical administrative support activities, which may include preparing for and processing workflows for controlled documents (eg, Standard Operating Procedures [SOPs]) in the electronic management system, overseeing completion of those workflows, manage release and control of updates to documents, tracking status and performing follow-up activities at a future date (eg, completing final workflow activities 1 day – 6+ weeks later).

This role may also provide QC checks and editing of controlled documents/reports/forms (eg, formatting, editing) against R&D templates and style guide giving consideration to usability and ensuring accuracy, consistency and quality. Occasionally he/she may assist the PM/Quality Lead with writing support during project meetings.
Additional responsibilities will include managing/maintaining required SharePoint Online sites (including creation of new sites to support process management) and run data searches and clean, format, and organize resulting data/reports in Excel.

This role will be required to follow step-by-step instructions and must perform repetitive functions consistently and accurately. He/she may act as a department representative to communicate and educate clients on R&D document processes, answer general questions, troubleshoot problems, with complaint resolution.

The ideal individual must:
  • Be extremely organized, reliable, and flexible
  • Have strong attention to detail, including the ability to QC and proofread documents
  • Be to manage multiple activities and priorities with minimal direction in a rapidly changing and demanding environment

Skills:
  • Excellent IT proficiency, with knowledge of computer applications, such as Microsoft Outlook, Word, Excel, PowerPoint; SharePoint Online; and electronic document management systems
  • Ability to develop and maintain Nintex workflows to assure appropriate change control of requirements documents
  • Ability to complete assigned tasks unsupervised or as part of a team, and according to local standards and procedures.
  • Excellent written and oral communication skills, with ability to present information to others clearly and concisely.
  • Good multi-tasking, customer service, and interpersonal skills.
  • Strong ability to work independently, manage one’s time, and track/complete tasks over an extended time period.

Education/Experience:
  • Experience working in a highly regulated/compliance/quality environment required
  • Experience with document management systems and SharePoint Online preferred
  • Basic Educational Requirement: Associate; Bachelor degree in Science or IT preferred

"This posting is for Contingent Worker, not an FTE"
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