Location: Remote - Deerfield, IL

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 2 months (possible extension)

Compensation: $65/$73 per hour (based on experience)

Summary of the Role

Join a big biopharma leader as a senior-level project coordinator supporting a planned project related to site transitions and amenities. This role bridges internal and external stakeholders, provides advanced project tracking, and brings strong consulting rigor to cross-functional initiatives. Occasional travel to the office may be required for key in-person meetings or events.

Key Responsibilities

• Track progress on outstanding tasks assigned to cross-functional contributors
• Facilitate clear and efficient communication between internal and external stakeholders
• Maintain and update action-item logs, documenting owners, dates, status, and follow-ups
• Lead and manage notes for recurring internal project meetings with cross-functional teams
• Attend external stakeholder meetings and capture detailed meeting notes
• Proactively identify process and communication gaps, suggesting improvements
• Support new workstreams as identified, including documentation or vendor service contract management
• Ensure consistent and up-to-date documentation using digital note-taking tools
• Assist with external tenant requests and coordinate amenities or services implementation

Required Experience & Skills

• Experience coordinating multi-stakeholder projects within large or complex organizations
• Advanced consulting background, ideally with big firm experience
• High proficiency in SharePoint and Microsoft Office Suite (Word, PowerPoint, Excel)
• Strong, real-time meeting note-taking and action tracking skills
• Excellent proactive communication and issue escalation abilities
• Demonstrated ability to plan and facilitate meetings, ensuring decision tracking and accountability
• Schedule flexibility and ability to accommodate shifting priorities

Preferred Qualifications

• Experience supporting site transitions or facilities management workstreams
• Familiarity with amenities implementation and external tenant coordination
• Experience in a biotech/pharma or highly regulated industry

Top 3 Must Have Skills

1. Advanced Project Coordination & Multi-Stakeholder Management

2. Proactive Communication

3. Consulting experience with big firm and mid-to-large corporations

Day-to-Day Responsibilities

• Independently plan, coordinate, and document cross-functional meetings related to site transitions
• Track and oversee completion of action items across multiple stakeholders and escalate as needed
• Maintain structure, ensure accountability, and keep project workstreams on track

Basic Qualifications

• Doctorate degree
• Master’s degree and 2 years of experience
• Bachelor’s degree and 4 years of experience
• Associate’s degree and 8 years of experience
• High school diploma / GED and 10 years of experience

This posting is for Contingent Worker, not an FTE