Location: California (Remote; occasional local meetings in Southern California)
Schedule: Part-time to start, approximately 10–25 hours per week
Employment Type: Contract (Consultant)
Compensation: Competitive hourly rate or monthly retainer (based on experience)
Contract Length: 3 to 6 months (possible extension; opportunity to expand during launch)

Summary of the Role
Support the launch of a California-based Respite Care agency serving individuals through the California Department of Developmental Services (DDS) and Regional Centers. This hands-on consulting role guides execution from initial setup through vendorization, Regional Center access, and first client acquisition. You will build the operational and referral playbook, drive weekly execution, and help establish sustainable referral pipelines across Regional Centers, community partners, and caregiver networks.

Key Responsibilities

• Translate launch goals into 90-day and 180-day execution plans with clear milestones and weekly deliverables

• Build and manage a startup launch checklist covering vendorization, compliance, hiring, operations, EVV readiness, training, and onboarding

• Lead weekly working sessions and ensure execution, accountability, and follow-through

• Guide vendorization readiness and submission strategy for target Regional Centers (Tri-Counties, San Bernardino initially)

• Define and execute Regional Center access strategies, including introductions, presentations, and follow-up workflows

• Map Regional Center referral pathways, decision-makers, intake processes, and purchase-of-service expectations

• Develop provider credibility materials including service overview, staffing model, coverage area, response times, and escalation procedures

• Build a structured client acquisition system leveraging community partners, parent networks, advocacy groups, and referral sources

• Design and implement a referral tracking process with CRM-style pipeline stages and follow-up cadence

• Create outreach scripts and templates for calls, emails, and meetings

• Ensure operational readiness for respite care delivery, including intake, scheduling, EVV workflows, documentation, and incident reporting

• Advise on staffing readiness, background checks, training compliance, and rapid case fulfillment

Qualifications

Top Skills (Must-Haves):

• California Regional Center / DDS vendorization experience

• Client acquisition and referral pipeline development

• Hands-on operational and launch execution

Required Experience & Skills:

• 5+ years supporting California Regional Center or DDS providers, preferably in respite care or adjacent HCBS services

• Demonstrated success helping providers become vendorized and/or expand into new catchment areas

• Strong working knowledge of Regional Center referral and purchasing norms

• Experience building referral pipelines and onboarding first clients

• Familiarity with provider compliance expectations, documentation standards, and background check requirements

• Understanding of EVV workflows and operational realities

• Strong project management skills with weekly execution cadence

• Clear written communication and process documentation skills

Preferred:

• Experience working directly with Tri-Counties or San Bernardino Regional Centers

• Background supporting home and community-based services (HCBS) startups or expansions

• Comfort working in ambiguous, early-stage environments with high ownership

Day-to-Day Responsibilities

• Run weekly execution meetings and track deliverables to completion

• Advance vendorization preparation and submission activities

• Conduct outreach to Regional Centers and community referral partners

• Build and refine referral tracking and follow-up processes

• Develop and iterate operational workflows for intake, staffing, and service delivery

• Support leadership with progress updates, blockers, and next-step recommendations

Apply Now
Ready to help launch and scale a California Respite Care provider from the ground up? Apply now and bring your Regional Center expertise to a high-impact startup.