Description:
100% Onsite Holly Springs, NC

General schedule

• The ideal candidate should have strong proficiency in Smartsheet and Cdocs, as these tools will be used extensively. 
• They will manage training assignments within the On-the-Job Training Assignment Program (OTRT) and collaborate with managers on training portfolios and approval requests. Familiarity with Excel is essential for administrative tasks, though training will be provided. 
• Experience with My Buy (or Ariba) for proposal submissions requiring manager approval is important. 
• Knowledge of Miro for creating workflows is beneficial. Basic qualifications include an associate's degree with four years of project management or administrative experience, or a high school diploma with six years of relevant experience. Higher degrees aren't necessary, but substantial project management experience is valued.
• In this vital role under general direction, this position as a Senior Project Management Coordinator will be responsible for administering and coordinating key activities centered within the Facilities and Engineering (F&E) teams’ business processes and reporting systems for Operations. 
• This position is also regularly responsible for supporting training programs, continuous improvement projects and providing guidance to others. 
• This role will represent the F&E team in global network meetings as a site representative for associated projects and responsibilities within the operations organization at the ANC Site.

Responsibilities will include

• Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
• Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
• Administer, maintain, and manage the organizations monthly KPI’s using systems such as Smartsheet, Tableau, and Maximo
• Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
• Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
• Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
• Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
• Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
• Work as the deviation development lead for F&E by facilitating assessment meetings, RCA’s / CAPA schedules, and incident critiques and investigations
• Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
• Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
• May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events
• Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
• Provide technical writing support for cross functional groups within the F&E organization
• Support management team with developing and facilitating quarterly safety workshops
• Develop the organization’s monthly newsletter by working with team leaders from each functional area
• Create presentation materials and spreadsheets as necessary

Basic Qualifications:
Associate’s degree and 4 years of Project Management or Administrative experience Or High School Diploma / GED and 6 years of Project Management or Administrative experience

Preferred Qualifications:

• Ability to work well in a fast-paced, deadline driven environment, while collaborating to solve issues and drive continuous improvements
• Excellent written and verbal communication skills; adept in communicating key business information
• Outstanding organizational and interpersonal skills
• Proficient Microsoft Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook)
• Knowledge of Smartsheet programs
• Experience working with procurement systems
• Ability to prioritize projects

Top 3 Must Have Skill Sets:    

• Must have strong document management skills within CDOCS
• Must have experience in training programs *LMS experience is nice to have*-- maintaining, developing, scheduling
• Also should procurement experience preferably within My Buy
• Person should also have strong reporting skills

Pay Rate  between $45 - $52/Hr on W2 based on experience.

"This posting is for Contingent Worker, not an FTE"