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Sr. Project Management Coordinator

Holly Springs, Carteret, NC · Healthcare
Top 3 Must Have Skill Sets:     
  • Must have strong document management skills within CDOCS
  • Must have experience in training programs *LMS experience is nice to have*-- maintaining, developing, scheduling
  • Also should procurement experience preferably within My Buy
  • Person should also have strong reporting skills
Day to Day Responsibilities:    
  • Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
  • Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
  • Administer, maintain, and manage the organizations monthly KPI’s using systems such as Smartsheet, Tableau, and Maximo
  • Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
  • Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
  • Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
  • Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
  • Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
  • Work as the deviation development lead for F&E by facilitating assessment meetings, RCA’s / CAPA schedules, and incident critiques and investigations
  • Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
  • Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
  • May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events
  • Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
  • Provide technical writing support for cross functional groups within the F&E organization
  • Support management team with developing and facilitating quarterly safety workshops
  • Develop the organization’s monthly newsletter by working with team leaders from each functional area
  • Create presentation materials and spreadsheets as necessary
Red Flags:    
  • Please see above
  • Person MUST Have strong multi tasking skills, be organized and strong communication
PAY RATE : 38$/hr on W2

"This posting is for Contingent Worker, not an FTE"

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