Day to Day Responsibilities: Functions of this role include:
Manages incoming Work Requests from SuiteReq.
Ensures all mandatory fields are populated on the work order prior to routing.
Ensures correct work type is selected on the work order prior to routing.
Reviews and ensures fields are completed in the work order system; work scope, rationale, approvals, changes to appropriate equipment/systems and re-qualification activities
Routes work orders electronically routed via Workflow.
Routes paper work orders for approvals per procedures.
Executes tasks on Administrative (AAE) work orders crafted to WOA.
Review Work Order completion documentation, attachments, signatures, and dates and communicate with appropriate parties to seek clarification/completion
Maintain Work Order documentation of all maintenance, repairs and modifications to all physical equipment, system, and facilities.
Generates Preventive Maintenance work orders.
Manages Labor Groups within the CMMS.
Enters and updates data within the Maximo database for Locations, Assets, PMs and other modules per applicable AAE work orders.
Runs monthly report for RTSCH and RTPLNR work orders.
Processes, scans, and attaches attachments electronically to work orders as appropriate.
Link archiving, as well as, providing customer service support for the Facilities Service Operations Center
Manages disposition of paper work orders and / or attachments.
Runs reports for work orders re-routed to Maintenance Scheduler or Maintenance Planner.
Runs mid-month report for data sheet corrections prior to PMCAL generation.
The Facilities Coordinator is responsible for independently administering and coordinating the Work Order Process for Epogen® (EPO) Good Manufacturing Practices (GMP) commercial manufacturing at Thousand Oaks B7.
The position acts as liaison between work groups of Managers, System Supervisors, Quality Assurance, engineers and maintenance craft team leads in matters regarding the Work Order process and documentation.
Administer and maintain the Computerized Maintenance Management System (CMMS) database for applicable area(s).
The position requires monitoring the systems for any new work orders.
The position ensures work orders comply with cGMP before routing through the system for processing.
Produce and distribute regular and custom reports to provide records of Work Order activity, equipment history, and other CMMS information necessary to manage operations.
This position will support the work order planning and scheduling functions. Conduct periodic audits of Work Order Administrator in data entry, file maintenance, and other tasks.
Provide orientation, training, and act ass lead for other Work Order Administrators/Coordinators in data entry, file maintenance, and other tasks.